CONSTITUTION MEMORANDUM AND RULES VIDARBHA CRICKET ASSOCIATION NAGPUR
Article - 1
1) The Constitution shall be called "The Constitution of the Vidarbha Cricket Association" and will come into force from the date it is passed by the General Body of the Association.
2) The Association shall be called the "Vidarbha Cricket Association" (hereinafter referred to as the "Association"). The area under its jurisdiction and regulation shall be all the districts of Vidarbha in the State of Maharashtra and such other areas permitted by the Board of Control for Cricket In India.
3) The Headquarters and the Office of the Association shall be at the Association premises Civil Lines, Nagpur.
4) The Vidarbha Cricket Association shall be affiliated to the Board of Control for Cricket in India.
5) The financial year of the Association shall be from 1st of April to 31st of March inclusive of both days (The first year after this Constitution is approved may be a fraction of a financial year).
AIMS AND OBJECTS OF THE ASSOCIATION
Article - 2
The aims and objects of the Association shall be as Follows:
1) To encourage Cricket in the area under its territorial jurisdiction.
2) To encourage bonafide Cricket Clubs in promoting Cricket activities.
3) To facilitate and provide conditions for training and encouraging promising players.
4) To arrange, promote, regulate and control cricket tournaments in the area within the jurisdiction and to arrange or participate in the Inter-State, Zonal, International and other matches as per the programme approved by the Board Control for Cricket In India.
5) To undertake schemes and projects to keep the Association In Sound financial position by employing lawful means.
6) To undertake schemes and projects for cricket education, study and research.
7) To seek Cooperation from and to extend Cooperation to other sports, social and Government organisations, to fulfill the Association's aims and objects and participate in socially useful causes for creating goodwill for the Association.
8) To acquire by lawful means immovable and movable properties for the purpose of the Association and to apply both the capital and the income thereof and the proceeds of the sale or mortgage thereof towards or any of the objects of the Association.
9) To manage, sell, mortgage, lease, exchange, dispose of or otherwise deal with all or any of the properties of the Association.
10) To Take up necessary construction works at the Association Grounds.
11) To run and manage a Sports recreation club
12) Generally to do all other acts and things as may seem to the Association to be conducive to the carrying out of the aims and objects of the Association.
Article - 3
Any person who (i) has attained the age of 18 years (ii) has not been convicted for an offence under Indian Penal Code involving moral turpitude by any court in India (iii) has not been declared insolvent by any court in India and (iv) agrees with the aims and objects of the Association and is prepared to abide by the Rules, Regulations framed by the Association may apply for admission as member in any of the following Categories of membership of the Association:
1) Patron:- A person who pays a sum of Rs. 50,000/- and above to the Association.
2) Life Member:-A person who pays a sum of Rs. 10,000/- as membership fees to the Association.
3) Any person who has represented the Association as a playing member of its Ranji Trophy Team, and has retired from first class cricket can apply for membership in this Category of members.
(Provided that any ordinary member who is on the rolls of the association shall continue to be such member under the new constitution also. Provided that their shall be no new members in the category of ordinary members)
4) Each year the total number of available membership should be filled up in the following manner.
i) 20% from the players who have played Ranji Trophy for the Association.
ii) 20% from the wards of the deceased member.
iii) 20% Officials, Umpires and persons who have rendered services to the Association.
iv) 40% from General Category.
Provided that international players (Men & Women) hailing from the jurisdiction of the Association, shall be granted automatic membership after they retire from competitive cricket.
If eligible applicants from any of the first three categories are not available, it shall be the sole discretion of the Executive Committee to enroll the members from any of the other categories over and above the number prescribed as per the norms stated above.
5) Any person eligible to apply in any of the above Categories of membership shall apply in the prescribed form provided by the Association which shall be accompanied by the sum prescribed for admission and shall apply within the period from 1st of January to 31st of March each year. No application received before or after this period shall be entertained.
6) The Executive Committee shall accept or reject any such application on or before 30th of April of the same year without assigning any reason and its decision shall be final and binding on the applicant. It shall be the sole discretion of the Executive committee to admit any person as member of the Association.
7) If rejected, the Executive Committee shall refund the actual amount paid by the applicant by cheque on or before 10th of May of the same year.
Article - 4
The General Body of the Association shall have the powers to elect any distinguished cricketer or a person which in its opinion, has rendered meritorious services to the Association and who fulfills the eligibility conditions for the membership of the Association, as Honorary Life Member of the Association and shall have the right to vote. The total number of Honorary Life Members on the rolls of the Association shall not be more than three at anytime.
The Executive Committee shall comprise of 9 members of whom 5 shall be the elected Office Bearers as per Article 13 and the remaining 4 shall be:
a) One additional member to be elected by the Members of the Association from among their representatives;
b) Two, one male and one female, to be nominated by the Cricket Players’ Association from amongst those of its members who hail from the region which is the jurisdiction of the Association;
c) One to be nominated by the Accountant General of Maharashtra.
(Cricket Players’ Association refers to the Cricket Players’ Association as per the BCCI Constitution)
Article - 6
Any bonafide Cricket club situated within the jurisdiction of the Association can apply for affiliation to the Association in the prescribed form provided by the Association within the period of 1st January to 31st March of the year. Any such application shall be considered by the Executive Committee only, if-
1) The club has participated in at least one tournament conducted by the Association for at least three years prior to the date of application and has conducted net practice regularly.
2) It provides a suitable Cricket ground under its control and agrees to allow its use to the Association for conducting any of its activities on terms and conditions laid down by the Association from time to time.
3) It submits its Constitution along with the names and addresses of the office bearers and agrees to report to the Association about any change that takes place in its working and elections of the office bearers.
4) It agrees to participate in at least any one of the tournaments conducted by the Association in the subsequent years.
5) It pays a sum of Rs.1,000/- as admission fees and Rs. 100/- as annual Subscription along with the application.
The Executive Committee shall accept or reject any such application for affiliation without assigning any reason on or before 30th of April of the same year and the decision of the Executive Committee shall be final and binding on the applicant club. Even if the application is accepted and affiliation granted, its affiliation is subject to cancellation if the club violates any one condition laid down by the Association for its affiliation (Nos. 1 to 5), in the subsequent years.
In case of mofussil Clubs, the Executive Committee shall have powers to review condition Nos. 1 and 2 and to give proper consideration to the circumstances prevailing in the area.
If rejected, the Executive Committee shall refund the actual amount paid by the applicant, by cheque, on or before 10th of May of the same year.
A Mofussil Club means a Club situated outside a radius of twenty kilometers from the area under the jurisdiction of the Municipal Corporation of the City of Nagpur. All District Cricket activities shall be conducted by the Association through The District Committee appointed by the Executive Committee.
REGISTER OF NAMES OF MEMBERS AND AFFILIATED CLUBS ON ROLLS
OF THE ASSOCIATION:
Article - 8
The Association shall maintain proper register wherein the names, postal addresses, photographs and signatures of the members shall be entered. Each member on rolls of the Association shall be issued an Identity Card and will have to produce it for purposes required from time to time as and When the Executive Committee asks for the same for Verification.
Names of the clubs and their office-bearers with postal addresses shall be maintained separately. Whenever there is a change in the names of the office-bearers of the clubs, the clubs shall be responsible for submitting the changed report to the Association. In case no such report is received, the names of the Office-bearers of the club on record shall be considered as proper for Association purposes.
Article - 9
The financial year of the Association shall be from 1st of April to 31st of March. The Annual subscription shall be paid by the affiliated club on or before 30th of May every year. A Club failing to make the payment on or before 30th of May shall automatically Cease to be a member and the name of the affiliated club shall be struck off the rolls of the Association.
Note - Clubs affiliated and enrolled before the enforcement of these rules shall have the option of paying annual Subscription at the rate in force at the time of their affiliation or enrolment. Article 12 shall also not apply to them.
GENERAL BODY MEETINGS OF THE ASSOCIATION
Article - 10
The General Body of the Association shall consist of its Patrons, Honorary Life Members, Life Members and one representative from each affiliated Club.
The General Body shall be the Supreme Body of the Association and shall have powers to give directions to the Executive Committee and other Bodies of the Association to frame rules under the Constitution or alter, amend, add or remove any rule or rules framed by any Body of the Association.
The General Body Shall nominate any member at the Annual General Meeting to represent the Association at all the meetings of the Board of Control for Cricket in India, provided that such a nominee is not disqualified as per Article 12. The Term of the Nominee shall be three years and shall be Co-terminus with that of the Executive Committee and such nominee cannot be removed or changed during the term of three years except by the General Body for valid reasons or if he / she becomes disqualified as per Article 12.If such nominee is not an Office Bearer or Member of Executive Committee, he / she may be invited to attend meetings of the Executive Committee but shall not be entitled to vote at meetings of the Executive Committee.
The General Body if it deems fit, may form other committees to guide / advise the executive committee on various matters provided that none of the members of such other committees are disqualified as per Article 12.The term of such other committees shall be decided by the General body and shall not be more than three years at a time. The members of such other committees who have been on the committee for a cumulative period of nine years shall be ineligible for appointment to the committee. The role of the advisory committee shall be to guide the Executive Committee on matters which are important for the proper functioning of the Association. The executive committee shall seriously consider the suggestions of the advisory committee but they shall not be binding on them, but the suggestions shall not be rejected without valid reasons recorded in writing in the Executive committee meeting held for this purpose.
Annual General Body meeting shall be held on Saturday/Sunday of the 1st Week of December every year. The meeting will transact the following business:
(Provided that the First Annual General Meeting in which the elections are to be held under this Constitution may take place before/after the scheduled date as provided above but that will in no way affect the term of the Committees/Selectors and the next elections/Annual General Meetings shall be necessarily in the first week of December as provided above.
1) To confirm the Minutes of the Annual General Meeting and any Special General Body Meeting held during the previous year.
2) To receive and discuss the report of the activities of the Association as presented by the Secretary.
3) To receive and discuss the audited statement of the accounts of the previous year presented by the Treasurer.
3A) To appoint Ombudsman and Ethics Officer for the ensuing year.
4) To consider, pass or reject any resolution presented by a member of the General Body, provided the resolution is received in writing by the Secretary or in his absence by the President, at least 72 hours before the meeting is being held.
5) To discuss any other matter with the permission of the Chairman.
In the Election year, the Annual General Body shall meet consecutively for two days e.g. On Saturday and Sunday. That year on the first day besides the above Agenda the meeting shall appoint Auditors for the next three financial years.
On the next day, only the Elections of Office-bearers, members of the Executive Committee and Members of the Selection Committee Shall be held.
Not less than 15 days notice of the date of the Annual General Meeting and not less than 10 days notice of the date of the Special General Body Meeting shall be given to all the eligible members of the Association.
Notice of Meeting and that of the Agenda to be transacted therein shall be given by the Secretary to all the Office-bearers and Members of the Executive Committee, Members of the Association and Secretaries of the Affiliated Clubs under Certificate of Posting or by Email. A notice shall also be published in one English and in one vernacular newspaper having reasonable Circulation in Vidarbha.
The quorum for the Annual General Meeting shall be 100 members. No business shall be transacted unless the requisite quorum is present at the commencement of the meeting. In case the quorum is not available at the time specified for starting the meeting, the meeting shall be adjourned for 30 minutes and even if after 30 minutes no quorum is available the meeting shall be held with the members present.
Article - 11
A Special General Body Meeting shall be called by the Secretary on a resolution adopted by the Executive Committee or on a written resolution submitted to the Executive Committee by not less than 1/6th (One Sixth) of the combined number of members and Affiliated Clubs, specifying the object and agenda for the said meeting. The Secretary shall convene the meeting within 30 days of the date of receipt of such a requisition and the meeting shall transact only the Agenda mentioned in the notice.
The quorum for the Special General Meeting shall be 100 members. No business shall be transacted unless the requisite quorum is present at the commencement of the meeting. In case the quorum is not available at the time specified for starting the meeting, the meeting shall be adjourned for 30 minutes and even if after 30 minutes no quorum is available the meeting shall be held with the members present.
Article – 12
Only members or representatives of Affiliated Clubs shall be eligible to contest post of an Office-Bearer or a Member of the Executive/Managing Committee.
A member or representative of the affiliated club or selector against whom a disciplinary action is taken and is under suspension or expulsion shall not have a right of vote or shall not be eligible to contest at any election of the Association during the period of such suspension or expulsion. A person shall be disqualified from being an Office-Bearer, a Member of the Executive/ Managing Committee or the Association’s nominee /Representative to the BCCI if he or she
a) Is not a citizen of India.
b) Has attained the age of 70 years.
c) Is declared to be insolvent, or of unsound mind.
d) Is a minister or a government servant.
e) Has been an Office-Bearer or Executive Committee member of the Association for a cumulative period of 9 years.
f) Has been convicted by a court of law for commission of a criminal offence and sentenced to imprisonment.
An Office-Bearer or an elected member of the Executive Committee who has held any post for two consecutive terms in the Association shall not be eligible to contest any further election in Association without completing a cooling off period of three years. During this cooling off period such an office bearer or an elected member of the Executive Committee shall not be a member of the Executive Committee or of any Committee whatsoever of the Association. The expression ‘Office-Bearer’ should not be permitted to be circumvented by being a member of any other committee or of the Executive Committee in the Association, as the case may be.
If a person has served two consecutive terms each as Office-Bearer/ Executive Member in the Association and as an Office-Bearer or Councilor in the BCCI (or vice versa) continuously without any break, such person shall not be eligible to be an Office-Bearer/Executive Member in the Association or in the BCCI, without completing a cooling off period of three years. During this cooling off period, such an Office-Bearer/ Executive Member shall not be a member of the Executive Committee or of any committee whatsoever of the BCCI or of the Association. The expression ‘Office-Bearer/ Executive Member’ should not be permitted to be circumvented by being a member of any other committee or of the Governing Council in BCCI or in the Association, as the case maybe.
ELECTION OF OFFICE-BEARERS, MEMBER OF THE EXECUTIVE COMMITTEEAND PANEL OF SELECTORS:
Article - 13
The eligible Voters of the Association shall elect the following office bearers, member of the Executive Committee and a Panel of Selectors in the Annual General Body Meeting called for the purpose. There shall be no proxy voting and all members shall have to vote in person.
4) Joint Secretary.
5) Honorary Secretary.
6) One additional Member of the Executive Committee.
7) A Panel of Nine members on the Selection Committee who shall select the various teams as provided in Article 16.
A person shall be disqualified from being a Selector of the Association if he/ she has completed five years as a Selector or if he/ she has not retired from the game.
The Office-bearers, members of the Executive Committee and Members of the Selection Committee shall hold office for the next three years till the time their Successors are elected. The Auditors shall also be appointed for the same term.
Article - 14
The Executive Committee shall appoint an Election Officer for conducting the elections. The Election Officer shall be a former member of the State Election Commission. In case such officer is not available, any other former State Election Commissioner, preferably from a neighboring State may be appointed as the Election Officer.
The voting shall be by secret ballot. The General Body may from time to time frame rules of procedure for the elections, provided that any amendments to the procedure adopted shall be made at least 3 months prior to the elections. In the absence of any procedure having been framed by the General Body as aforesaid, the Election Officer will decide the procedure. The Election Officer shall oversee and supervise the entire election process including scrutiny of the electoral rolls, which shall include all nominations and candidatures being subject to his/ her scrutiny. In case of any dispute or objection as to candidacy, disqualification, eligibility to vote, or the admission or rejection of a vote in the elections, the Electoral Officer shall decide the same and such decision shall be final and conclusive.
Article - 15
Every member of the Association and authorised representative of the affiliated club entitled to vote, shall be eligible to contest for only one of the posts either in the executive committee or in the selection committee for which the elections are held.
Article - 16
There shall be a panel of three selectors who shall be the Senior Selection Committee and shall select the Ranji Trophy team which shall represent the Association in the Ranji Trophy tournament as well as the ‘A’ team of the Association. Any person who has represented the State in first class tournament conducted by the Board of Control for Cricket in India or a person who is a National level Umpire as recognized by the Board of Control for Cricket in India, shall be eligible to contest for the post of a member on the Senior Selection Committee.
Explanation – The ‘A’ team of the Association shall mean the team specified so by the Board of Control for Cricket in India and/or the Under-23 team.
There shall be a panel of three Selectors who shall be the Junior Selection Committee and shall select all the junior teams which shall represent the Association in the Junior Tournaments organized by the Board of control for Cricket in India in various categories. Any person who has represented the State in first class tournament conducted by the Board of Control for Cricket in India or in any Junior Tournament conducted by the Board of Control for Cricket in India, shall be eligible to contest for the post of a member on the Junior Selection Committee.
Explanation – The Junior tournaments would mean the Under-19, Under-16, Under-14 Tournaments and likewise.
There shall be a panel of three Selectors who shall be the Women’s Selection Committee and shall select all the Women Teams which shall participate in the tournaments organized by the Board of Control for Cricket in India. The Women’s Selection Committee shall comprise only of Women Candidates who have represented the Association in any format of the game.
The senior most among the members of each selection committee shall be the Chairperson.
No Person above the age of 70 years shall be eligible to contest the election as selector.
In case a vacancy arises in the post of a selector due to any reason the same shall be filled in by the Executive Committee by appointing an eligible person.
A Selector so appointed shall hold office till the next elections.
The Selectors shall be paid a suitable remuneration which shall be decided by the General Body at the time of their appointment/election.
Article - 17
The total number of members on the rolls of the Association shall not be more than 1200 at any time. Every year vacancies caused due to a member's death, resignation, default or disciplinary action, shall be filled in by the Executive Committee as per the constitutional provisions and norms laid down by the Executive Committee from time to time.
The total number of clubs affiliated to the Association shall not be more than 60 at any one time.
Article - 18
DUTIES AND POWERS OF THE OFFICE BEARERS AND MEMBERS OF THE ΕΧΕCUΤΙVΕ CΟΜΜΙΤΤΕΕ:
(1) The President shall:
i) Preside over the Annual General Meeting, Special General Meeting and the Meetings of the Executive Committee and when required any other meeting of the committee appointed by the Executive Committee.
ii) Supervise the working of the Association to ensure that it is in accordance with
(a) The aims and objects of the Association.
(b) Provisions of the Constitution.
(c) Decisions of the General Body and
(d) Decisions of the Executive Committee.
iii) Authorise the Vice President to work as acting President whenever he is absent.
(2) The Vice President shall -
(I) Carry out the functions and duties of the President
in the absence of the later,
(II) Assist the President in his work.
(3) The Secretary shall -
(l) Do such things and take such actions as are necessary to achieve the aims and objects of the Association.
(II) Take suitable action or measure to carry out or give effect to the decisions of the General Body, the Executive Committee or any other body of the Association.
(III) Appoint, hire or remove the staff of the Association with the prior permission of the Executive Committee and do such other things as are necessary to ensure efficient and proper working of the Association, its bodies and its office.
(IV) Guard and protect the interest of the Association
and its properties.
(V) Maintain and preserve the books of Accounts of the Association of at least 8 previous financial years.
(VI) Maintain the Register of Members and Register of
(VII) Write the minutes of the meetings of the Executive Committee, Annual General or Special General Body Meetings and properly maintain the Minutes Books.
(VIII) Obtain and hand over to the Treasurer the receipts of payments made by him from the impress amount.
(IX) Obtain and hand over to the Treasurer the receipts of payments made by him from the sanctioned funds other than the interest amount.
(4) The Joint Secretary shall Assist the Secretary in Carrying out his duties
under the Constitution and Carry them out in his absence.
(5) The Treasurer shall
(I) Maintain and preserve the books of accounts of the Association.
(II) Issue receipts of payment received on behalf of the Association.
(III) Pay and obtain receipts of payment made on behalf of the
(IV) Get the Accounts of the Association as on 31st March audited before 30th June or in case of delay, with the permission of the Executive Committee as soon as possible after 30th June.
(6) Executive Committee
(l) The Executive Committee shall meet as often as may be necessary to take decisions and preferably at least once in a month. It shall supervise the working of the Association on behalf of the General Body with a view to achieve the aims and objects of the Association within the frame Work of the Constitution.
(II) Sanction expenses for items involving an amount
of more than Rupees 2500/-.
(III) The Executive Committee shall appoint Committees for special purposes and shall frame rules for their proper functioning.
(IV) It shall frame rules and regulations consistent with the aims and
objects of the Association and that of the Articles of the Constitution,
for proper functioning of the Association or its office.
(V) It shall take disciplinary action against any member of the Executive
Committee, any Office-Bearer, any member of the Association, any
authorized representative of an affiliated club or affiliated club under
Article 43 of the Constitution.
Article - 19
All office bearers and members of the Executive Committee shall be the Managing Committee of the Association.
(I) All the properties of the Association, movable and immovable, shall west in the Managing Committee and all documents relating to and affecting the property of the Association shall be taken and stand in the name of the Association, and all documents relating to the properties of the Association shall be executed by the Secretary and Treasurer jointly for and on behalf of the Association.
(II) The Secretary and the Treasurer shall execute all Deeds and Contracts on behalf of the Association only with the permission of the Executive Committee.
(III) The Association shall sue and be sued only in the name of the Secretary.
Article – 19 (A)
The day-to-day management of the affairs of the Association shall vest in a full time Chief Executive Officer to be appointed by the Executive Committee, who shall be a management professional with management experience of at least 5 years.
Article - 20
Every member of the Executive Committee and every other Officer of the Association shall be indemnified out of the funds of the Association against all losses and expenses incurred in the discharge of his duties, except such as incurred through his own Willful negligence or default; each one shall be chargeable only for so much money or property as he himself has actually received for or in the discharge of the business of the Association, and each one shall be answerable only for his own acts, neglects or defaults and not for those of any other person.
Article - 21
Except that of the President, vacancies amongst the other Office-bearers, Members of the Executive Committee, Selection Committee or any other sub-committee occurring during the course of the Financial year may be filled by the Executive Committee by Way of election from amongst the members of the Executive Committee in the case of Office Bearers and by co-option in other cases from amongst the members on the roll of the Association. Such vacancies shall be filled by the Executive Committee as soon as possible. The Vacancy in the Selection Committee shall be filled up by the Executive Committee by selecting a person or persons from the eligible members.
Article - 22
(I) All the meetings of the Executive Committee shall generally be held in the premises of the Association.
(II) SIX members of the Executive Committee shall form a quorum of meeting of the Executive Committee. The quorum for the adjourned meeting shall be four.
(III) The quorum for the meeting of a Sub-Committee shall be three.
(IV) The President shall be the Chairman of the Meetings of the Executive Committee and in his absence the Vice-President shall preside. In the absence of the President and Vice-President, the Executive Committee shall elect one member to preside over the meeting, from amongst those members of the Executive Committee who are present.
(V) The Secretary shall be convener of the meetings of the Executive Committee and he shall record Minutes and decisions of the meetings.
(VI) The President shall also have power to convene the meetings of the Executive Committee if and when he desires to do so.
(VII) A notice of the meeting of Executive Committee shall be given to all the members of the Executive Committee at least 48 hours prior to the time and date of the meeting.
(VIII) Five or more members of the Executive Committee may apply to the President or the Secretary to convene a meeting of the Executive Committee specifying the Agenda to be taken up for discussion and decision at the meeting. The President or the Secretary as the case may be shall convene the meeting within 7 days of the receipt of such a requisition. If the President or the Secretary fails to convene a meeting requested for in the requisition within 7 days, the applicant members may convene a meeting within 7 days from the day on which the meeting should have been convened by the President or the Secretary. A notice of at least 48 hours shall be given to all other members of the Executive Committee stating:-
(a) The facts of the failure on the part of the President or the Secretary to act on receipt to such requisition.
(b) Agenda and time of the meeting.
(c) In the case of failure on the part of the President to convene a validity requisitioned meeting, the members shall elect one of the members of the Executive Committee to preside over such a meeting in place of the President who shall not be entitled to preside over even if he is present and participates in such a meeting. The decisions of such a meeting thus validly Convened Shall be deemed to be the decisions of the Executive Committee.
(IX) “All decisions of all meetings whether of the General Body or Executive Committee shall be taken by Majority. In the event of a tie the chairperson shall have a casting vote in addition to his regular vote”.
Article - 23
(I)The Secretary of the Association shall be the Ex-0fficio Convener of all Selection Committee Meetings having right to participate in the deliberations but shall have no right to Vote. The Selection Committee will select the final team. The Chairman of the Cricket Administration and Development committee shall be an ex-officio member of the Men’s Selection Committee and shall have a right to participate in the discussions without a right to vote.
The Chairman of the Women’s Committee shall be an ex-officio member of the Women’s Selection committee and shall have a right to participate in the discussions without a right to vote.
Article - 24
Permanent reserve fund of Rs,85Croresshall be established and shall be kept separately in the form of suitable long-term deposits, with the Nationalized Banks or Indian Govt. Agencies. Each year a minimum percentage, as decided by the Executive Committee, of the net surplus balance amount shall be deposited in the Reserve fund at the closing of the year. No withdrawal from the reserve fund except the interest accrued on that fund shall be made by the Executive Committee without the previous sanction of the General Body. The Reserve Fund or a part thereof cannot be utilized unless a resolution to that effect is passed in a General Body meeting by not less that 3/4 majority of the total number of members present in that meeting.
Article - 25
All funds of the Association except the reserve fund shall be under the control of the Executive Committee who shall be empowered to spend such sums of money as they may deem proper for carrying out the aims and objects of the Association.
Article - 26
Books of accounts of the Association shall be properly maintained by the Treasurer and shall be scrutinized by the Executive Committee every 3 months.
The accounts of the Association shall be audited by a qualified Auditor to be appointed by the General Body. All papers submitted to the Auditor and later on audited by him shall be preserved for a period of not less than 8 years.
Article – 27
The Executive committee shall appoint the following Standing committees for smooth functioning of the Association
a) Cricket Administration and Development Committee
To deal with all Cricketing matters in the Region
All members of the said committee shall be former players who have represented the Association in any tournament held by the Board of Control for Cricket in India
b) Women’s Committee
To deal with matters regarding women’s Cricket
The Committee shall not have more than five members out of which three shall be women.
c) Umpires Committee
To deal with umpiring issues including qualifications, eligibility, Posting etc.
Majority of members of the committee shall be qualified Umpires.
d) Infrastructure and Maintenance Committee
For proper maintenance and development of Infrastructure
e) Grounds Committee
For proper maintenance of Grounds of the Association and other grounds in the Region, Appointment of Curators etc.
The Curators of grounds belonging to the Association either under ownership or as a lessee shall be paid a suitable remuneration as shall be decided by the Executive Committee.
f) Tournament Committee
To decide the fixtures of the various tournaments to be organized by the Association
Provided that apart from the Standing Committees the Executive Committee may form other sub-committees for convenience and for other special purposes.
The tenure of the members of the Standing Committees shall be one year or till the next Committee is appointed, whichever is earlier. Provided further that if after the expiry of the term of one year, new committees are not appointed the earlier standing committees shall continue till appointment of new committees.
Article - 28
All documents and papers of contracts relating to the properties of the Association shall be preserved properly and shall be kept in safe custody by the Secretary on behalf of the Association. When required, he shall produce those documents before the Executive Committee or the General Body.
Article - 29
The Treasurer shall submit the accounts at least once every month to the Executive Committee for information, review and when required for scrutiny. This practice shall be strictly followed and failure on the part of the Treasurer to do so will amount to gross indiscipline.
Article - 30
All moneys received on behalf of the Association shall be acknowledged only by the Treasurer and deposited by him within 3 days with the Association Bankers. In his absence the Secretary may acknowledge any amount received on behalf of the Association but he will immediately inform the President or in his absence the Vice-President about such transaction and shall deposit the amount with the Association Bankers within 48 hours.
Article - 31
An Impress advance of Rs. 10000–00 shall be placed at the disposal of the Secretary to enable him to meet incidental and emergent payments. The imprest advance may be raised to Rs. 50,000–00with the sanction of the Executive Committee for any specified period not exceeding two months and for a specific purpose.
Article - 32
The Secretary shall be in charge of the property of the Association including correspondence, files, minutes and any playing material belonging to the Association and shall maintain an inventory of the stock in a regular Stock book.
Article - 33
Any member of the Association shall be allowed access to all documents of the Association except those held by the President to be confidential.
Article - 34
No affiliated club shall arrange fixtures with any club which is under suspension or has been expelled or has resigned from the Association in consequence of such suspension or expulsion. No affiliated club shall participate in any tournament wherein a club under suspension or expulsion is participating.
Article - 35
No affiliated club shall participate any tournament arranged within and beyond the territorial jurisdiction of the Association without prior sanction in Writing from the Executive Committee unless the tournament is approved or held under the auspices of the Association.
Article - 36
The Executive Committee shall have power to arbitrate in all disputed matters referred to it or otherwise brought to its notice, by a member or anaffiliated club and its decision shall be final. The Executive Committee will communicate its decision in writing to the concerned party. An interim decision, if necessary, shall be given by the Secretary orin his absence by the President, but the final decision shall rest with the Executive Committee.
Article - 37
The Executive Committee shall have full power to act on behalf of the Association in all respects subject to such restrictions as are imposed by the provisions of the Constitution and such general or specific directions as maybe given by the General Body.
Article - 38
Any proposal placed before the Executive Committee and rejected by it may be brought before a General Body meeting, but if it is also rejected by that body it shall not be proposed again with in a period of 36 months.
Article - 39
Employees of the Association shall be under the control of the Secretary for purposes of appointment, leave and discipline, provided that pay and increments in the pay or payment of gratuity shall be subject to sanction by the Executive Committee. Any severe disciplinary action against an employee of the Association shall require prior sanction of the Executive Committee.
Article - 40
No rule or article in the Constitution of the Association shall be amended, altered, added to or repealed, except by a resolution proposed at the Annual General Meeting Or at a special General Meeting convened for that purpose wherein at least fifty percent of the total number of members on the rolls of the Association are present and the resolution/modifications are passed by 2/3rd majority of those persons present at the Meeting. Any such amendment will be not be given effect without the leave of the Hon’ble Supreme Court.
PRIVILEGES - MEMBERS AND CLUBS
Article - 41
Provided he is otherwise not debarred by any other Article of this Constitution, every member of the Association shall be entitled
(I) To attend, participate and vote at the Annual General Meeting or Special General Meeting of the General Body.
(II) Subject to the provisions of the Article 12to contest elections for the post of office bearer or member of the Executive Committee or Selection Committee.
(III) To free admission for any Cricket fixture organised by the Association or any other person on the V.C.A. ground except for the tournaments or fixtures allotted by the Board of Control for Cricket in India and organised by the Association on its ground.
Article - 42
Provided that the club is otherwise not debarred by any other Article of this Constitution, every affiliated club shall be entitled to:-
(I) Send one authorised representative to attend, participate and vote at the Annual General Meeting or Special General Meeting of the Association.
(II) Subject to provisions of the Article 12 of the Constitution, the authorised representative is eligible to contest for the post of members of the Executive Committee and Selection Committee.
(III) Participate in the Tournaments conducted by the Association.
MISCONDUCT AND DISCIPLINARY ACTION
Article - 43
(1) The General Body shall appoint an Ombudsman who shall deal with the misconducts/disputes which may arise between the members, the Selectors, office bearers, staff, clubs players, umpires etc, inter se or amongst each other who shall after conducting an enquiry submit his report to the Executive Committee. The decision of the Ombudsman shall be final and binding.
The Ombudsman shall be a former High Court Judge.
(2) The General Body shall appoint an Ethics officer who shall deal with matters regarding conflict of Interest of players, umpires, managing committee members, sub-committee members, staff, contractors, service providers, etc. The decision of the ethics officer shall be final and binding.
The Ethics Officer shall be a former High Court Judge.
Provided that a single person can also be appointed as an Ombudsman-cum-ethics officer
(3) The Executive Committee shall have full powers to take any disciplinary action against a player or umpire for any misconduct brought to the notice of the Executive Committee after proper enquiry is held.
Article - 44
A motion of No-Confidence could be brought against an office bearer/member or members of the Executive Committee by a requisition signed by not less than 1/6th of the total number of members and affiliated clubs, stating the grounds for such a motion. The said motion shall be considered by calling a Special General Body Meeting for that purpose and shall be passed by a majority of not less than 2/3rd of the Members present at the said meeting.
Article - 45
The Association flag and crest shall be of green color and in the center of which a yellow Cobra is depicted in a yellow circle.
Article - 46
The VCA Recreation Club shall be governed by its Constitution as provided in Annexure I.
Portion of undivided share in land as demarcated in the map annexed as Annexure II along with all structures standing on it shall be deemed to be the exclusive property of VCA Recreation Club. An appropriate lease deed to that effect shall be executed between VCA and VCA Recreation Club. If at all the Association wishes to utilize those properties then they shall have to pay a suitable rent to the VCA Recreation Club for use of its properties.
The First Managing Committee of the VCA Recreation Club Shall be appointed by the Executive committee subject to the eligibility criteria provided in the Constitution of VCA Recreation Club and Annexed herewith as Annexure “I” and thereafter within one month after the constitution of VCA Recreation Club is adopted and comes into force, the elections of the new Managing Committee shall be conducted and the whole control of the Club shall be handed over to the newly elected managing committee.
The General Body of VCA or the Executive committee shall have no control or governance over the VCA Recreation Club thereafter.
For smooth and Proper functioning of the Club Vidarbha Cricket Association shall transfer an amount of 30 Crores (Rs, 300000000/-) as a one time grant. Further all amounts received towards membership fees of VCA Recreation Club till date shall also be transferred to VCA Recreation Club. A separate account in the name of VCA Recreation Club shall be opened in a Nationalized bank wherein the amount shall be transferred.
Vidarbha Cricket Association shall Provide all financial help necessary to run the Club till the first managing committee of the Club is elected.
The Association shall have a website which shall be updated and maintained quarterly and shall provide for the following.
1) The constitution, major decisions of the General Body and Executive Committee
2) List of members of the Association
3) Audited balance sheets
4) Details of all players representing the Association
5) Sub-committees of the Association
6) Names of the Ombudsman and Ethics Officer
7) Details of the measures undertaken for development of Cricket
8) Advertisements and Invitations for tenders for supply of Goods and Services exceeding Rs, 1 Crore along with details of process of award of contract
9) Details of all Office bearers and committee members along with managerial staff.
10) Directives received from Board for Control of Cricket in India
11) Details of the Agent Registration norms applicable to the Players.
12) Dedicated links to all the stadia in the jurisdiction of the Association which host international matches, along with their complete seating capacity, pricing and transparent booking procedures for all tournaments whether international, domestic or IPL. All sponsor and other free allotments shall also be disclosed, in no event being more than 10% of the entire seating capacity in any particular category.
REPEAL AND SAVINGS
The Old constitution shall cease to operate the
field as soon as this constitution comes into force.
All Steps/actions/Projects/appointments validly undertaken/made under the Old Constitution shall be deemed to be valid.
All resolutions passed by the General Body/Executive Committee under the old constitution, which are consistent with the provisions of this constitution shall continue to be binding and shall be strictly followed unless validly reversed.