VIDARBHA CRICKET ASSOCIATION - NAGPUR
Article - 1
Article - 2
The aims and objects of the Association shall be as Follows:
Article - 3
Any person who (i) has attained the age of 18 years (ii) has not been convicted for an offence under Indian Penal Code involving moral turpitude by any court in India (iii) has not been declared insolvent by any court in India and (iv) agrees with the aims and objects of the Association and is prepared to abide by the Rules, Regulations framed by the Association may apply for admission as member in any of the following Categories of membership of the Association:
Provided that international players (Men & Women) hailing from the jurisdiction of the Association, shall be granted automatic membership after they retire from competitive cricket.
If eligible applicants from any of the first three categories are not available, it shall be the sole discretion of the Executive Committee to enroll the members from any of the other categories over and above the number prescribed as per the norms stated above.
Article - 4
The General Body of the Association shall have the powers to elect any distinguished cricketer or a person which in its opinion, has rendered meritorious services to the Association and who fulfills the eligibility conditions for the membership of the Association, as Honorary Life Member of the Association and shall have the right to vote. The total number of Honorary Life Members on the rolls of the Association shall not be more than three at anytime.
Article - 5
The Executive Committee shall comprise of 9 members of whom 5 shall be the elected Office Bearers as per Article 13 and the remaining 4 shall be:
(Cricket Players’ Association refers to the Cricket Players’ Association as per the BCCI Constitution)
Article - 6
Any bonafide Cricket club situated within the jurisdiction of the Association can apply for affiliation to the Association in the prescribed form provided by the Association within the period of 1st January to 31st March of the year. Any such application shall be considered by the Executive Committee only, if-
The Executive Committee shall accept or reject any such application for affiliation without assigning any reason on or before 30th of April of the same year and the decision of the Executive Committee shall be final and binding on the applicant club. Even if the application is accepted and affiliation granted, its affiliation is subject to cancellation if the club violates any one condition laid down by the Association for its affiliation (Nos. 1 to 5), in the subsequent years.
In case of mofussil Clubs, the Executive Committee shall have powers to review condition Nos. 1 and 2 and to give proper consideration to the circumstances prevailing in the area.
If rejected, the Executive Committee shall refund the actual amount paid by the applicant, by cheque, on or before 10th of May of the same year.
A Mofussil Club means a Club situated outside a radius of twenty kilometers from the area under the jurisdiction of the Municipal Corporation of the City of Nagpur. All District Cricket activities shall be conducted by the Association through The District Committee appointed by the Executive Committee.
The Association shall maintain proper register wherein the names, postal addresses, photographs and signatures of the members shall be entered. Each member on rolls of the Association shall be issued an Identity Card and will have to produce it for purposes required from time to time as and When the Executive Committee asks for the same for Verification.
Names of the clubs and their office-bearers with postal addresses shall be maintained separately. Whenever there is a change in the names of the office-bearers of the clubs, the clubs shall be responsible for submitting the changed report to the Association. In case no such report is received, the names of the Office-bearers of the club on record shall be considered as proper for Association purposes.
The financial year of the Association shall be from 1st of April to 31st of March. The Annual subscription shall be paid by the affiliated club on or before 30th of May every year. A Club failing to make the payment on or before 30th of May shall automatically Cease to be a member and the name of the affiliated club shall be struck off the rolls of the Association.
Note - Clubs affiliated and enrolled before the enforcement of these rules shall have the option of paying annual Subscription at the rate in force at the time of their affiliation or enrolment. Article 12 shall also not apply to them.
The General Body of the Association shall consist of its Patrons, Honorary Life Members, Life Members and one representative from each affiliated Club.
The General Body shall be the Supreme Body of the Association and shall have powers to give directions to the Executive Committee and other Bodies of the Association to frame rules under the Constitution or alter, amend, add or remove any rule or rules framed by any Body of the Association.
The General Body Shall nominate any member at the Annual General Meeting to represent the Association at all the meetings of the Board of Control for Cricket in India, provided that such a nominee is not disqualified as per Article 12. The Term of the Nominee shall be three years and shall be Co-terminus with that of the Executive Committee and such nominee cannot be removed or changed during the term of three years except by the General Body for valid reasons or if he / she becomes disqualified as per Article 12.If such nominee is not an Office Bearer or Member of Executive Committee, he / she may be invited to attend meetings of the Executive Committee but shall not be entitled to vote at meetings of the Executive Committee.
The General Body if it deems fit, may form other committees to guide / advise the executive committee on various matters provided that none of the members of such other committees are disqualified as per Article 12.The term of such other committees shall be decided by the General body and shall not be more than three years at a time. The members of such other committees who have been on the committee for a cumulative period of nine years shall be ineligible for appointment to the committee. The role of the advisory committee shall be to guide the Executive Committee on matters which are important for the proper functioning of the Association. The executive committee shall seriously consider the suggestions of the advisory committee but they shall not be binding on them, but the suggestions shall not be rejected without valid reasons recorded in writing in the Executive committee meeting held for this purpose.
Annual General Body meeting shall be held on Saturday/Sunday of the 1st Week of December every year. The meeting will transact the following business:
(Provided that the First Annual General Meeting in which the elections are to be held under this Constitution may take place before/after the scheduled date as provided above but that will in no way affect the term of the Committees/Selectors and the next elections/Annual General Meetings shall be necessarily in the first week of December as provided above.
In the Election year, the Annual General Body shall meet consecutively for two days e.g. On Saturday and Sunday. That year on the first day besides the above Agenda the meeting shall appoint Auditors for the next three financial years.
On the next day, only the Elections of Office-bearers, members of the Executive Committee and Members of the Selection Committee Shall be held.
Not less than 15 days notice of the date of the Annual General Meeting and not less than 10 days notice of the date of the Special General Body Meeting shall be given to all the eligible members of the Association.
Notice of Meeting and that of the Agenda to be transacted therein shall be given by the Secretary to all the Office-bearers and Members of the Executive Committee, Members of the Association and Secretaries of the Affiliated Clubs under Certificate of Posting or by Email. A notice shall also be published in one English and in one vernacular newspaper having reasonable Circulation in Vidarbha.
The quorum for the Annual General Meeting shall be 100 members. No business shall be transacted unless the requisite quorum is present at the commencement of the meeting. In case the quorum is not available at the time specified for starting the meeting, the meeting shall be adjourned for 30 minutes and even if after 30 minutes no quorum is available the meeting shall be held with the members present.
A Special General Body Meeting shall be called by the Secretary on a resolution adopted by the Executive Committee or on a written resolution submitted to the Executive Committee by not less than 1/6th (One Sixth) of the combined number of members and Affiliated Clubs, specifying the object and agenda for the said meeting. The Secretary shall convene the meeting within 30 days of the date of receipt of such a requisition and the meeting shall transact only the Agenda mentioned in the notice.
The quorum for the Special General Meeting shall be 100 members. No business shall be transacted unless the requisite quorum is present at the commencement of the meeting. In case the quorum is not available at the time specified for starting the meeting, the meeting shall be adjourned for 30 minutes and even if after 30 minutes no quorum is available the meeting shall be held with the members present.
Only members or representatives of Affiliated Clubs shall be eligible to contest for the post of an Office-bearer or a Member of the Executive/Managing Committee.
A member or representative of the affiliated club or selector against whom a disciplinary action is taken and is under suspension or expulsion shall not have a right of vote or shall not be eligible to contest at any election of the Association during the period of such suspension or expulsion.
A person shall be disqualified from being an Office Bearer, a Member of the Executive / Managing Committee, a Member of any other Committee or the Association’s nominee / representative to the BCCI if he or she:
An Office Bearer who has held any post for 2 consecutive terms either in the Association or in the BCCI (or a combination of both) shall not be eligible to contest any further election without completing a cooling off period of 3 years. During the cooling off period, such an Office Bearer shall not be a member of any committee whatsoever of the BCCI or the Association.
Article - 13
The eligible Voters of the Association shall elect the following office bearers, member of the Executive Committee and a Panel of Selectors in the Annual General Body Meeting called for the purpose. There shall be no proxy voting and all members shall have to vote in person.
A person shall be disqualified from being a Selector of the Association if he/ she has completed five years as a Selector or if he/ she has not retired from the game.
The Office-bearers, members of the Executive Committee and Members of the Selection Committee shall hold office for the next three years till the time their Successors are elected. The Auditors shall also be appointed for the same term.
Article - 14
The Executive Committee shall appoint an Election Officer for conducting the elections. The Election Officer shall be a former member of the State Election Commission. In case such officer is not available, any other former State Election Commissioner, preferably from a neighboring State may be appointed as the Election Officer.
The voting shall be by secret ballot. The General Body may from time to time frame rules of procedure for the elections, provided that any amendments to the procedure adopted shall be made at least 3 months prior to the elections. In the absence of any procedure having been framed by the General Body as aforesaid, the Election Officer will decide the procedure. The Election Officer shall oversee and supervise the entire election process including scrutiny of the electoral rolls, which shall include all nominations and candidatures being subject to his/ her scrutiny. In case of any dispute or objection as to candidacy, disqualification, eligibility to vote, or the admission or rejection of a vote in the elections, the Electoral Officer shall decide the same and such decision shall be final and conclusive.
Article - 15
Every member of the Association and authorised representative of the affiliated club entitled to vote, shall be eligible to contest for only one of the posts either in the executive committee or in the selection committee for which the elections are held.
Article - 16
There shall be a panel of three selectors who shall be the Senior Selection Committee and shall select the Ranji Trophy team which shall represent the Association in the Ranji Trophy tournament as well as the ‘A’ team of the Association. Any person who has represented the State in first class tournament conducted by the Board of Control for Cricket in India or a person who is a National level Umpire as recognized by the Board of Control for Cricket in India, shall be eligible to contest for the post of a member on the Senior Selection Committee.
Explanation – The ‘A’ team of the Association shall mean the team specified so by the Board of Control for Cricket in India and/or the Under-23 team.
There shall be a panel of three Selectors who shall be the Junior Selection Committee and shall select all the junior teams which shall represent the Association in the Junior Tournaments organized by the Board of control for Cricket in India in various categories. Any person who has represented the State in first class tournament conducted by the Board of Control for Cricket in India or in any Junior Tournament conducted by the Board of Control for Cricket in India, shall be eligible to contest for the post of a member on the Junior Selection Committee.
Explanation – The Junior tournaments would mean the Under-19, Under-16, Under-14 Tournaments and likewise.
There shall be a panel of three Selectors who shall be the Women’s Selection Committee and shall select all the Women Teams which shall participate in the tournaments organized by the Board of Control for Cricket in India. The Women’s Selection Committee shall comprise only of Women Candidates who have represented the Association in any format of the game.
The senior most among the members of each selection committee shall be the Chairperson.
No Person above the age of 70 years shall be eligible to contest the election as selector.
In case a vacancy arises in the post of a selector due to any reason the same shall be filled in by the Executive Committee by appointing an eligible person .
A Selector so appointed shall hold office till the next elections.
The Selectors shall be paid a suitable remuneration which shall be decided by the General Body at the time of their appointment/election.
Article - 17
The total number of members on the rolls of the Association shall not be more than 1200 at any time. Every year vacancies caused due to a member's death, resignation, default or disciplinary action, shall be filled in by the Executive Committee as per the constitutional provisions and norms laid down by the Executive Committee from time to time.
The total number of clubs affiliated to the Association shall not be more than 60 at any one time.
Article - 18
DUTIES AND POWERS OF THE OFFICE BEARERS AND MEMBERS OF THE ΕΧΕCUΤΙVΕ CΟΜΜΙΤΤΕΕ:
Article - 19
All office bearers and members of the Executive Committee shall be the Managing Committee of the Association.
Article – 19 (A)
The day-to-day management of the affairs of the Association shall vest in a full time Chief Executive Officer to be appointed by the Executive Committee, who shall be a management professional with management experience of at least 5 years.
Article – 20
Every member of the Executive Committee and every other Officer of the Association shall be indemnified out of the funds of the Association against all losses and expenses incurred in the discharge of his duties, except such as incurred through his own Willful negligence or default; each one shall be chargeable only for so much money or property as he himself has actually received for or in the discharge of the business of the Association, and each one shall be answerable only for his own acts, neglects or defaults and not for those of any other person.
Article – 21
Except that of the President, vacancies amongst the other Office-bearers, Members of the Executive Committee, Selection Committee or any other sub-committee occurring during the course of the Financial year may be filled by the Executive Committee by Way of election from amongst the members of the Executive Committee in the case of Office Bearers and by co-option in other cases from amongst the members on the roll of the Association. Such vacancies shall be filled by the Executive Committee as soon as possible. The Vacancy in the Selection Committee shall be filled up by the Executive Committee by selecting a person or persons from the eligible members.
Article – 22
Article - 23
The Secretary of the Association shall be the Ex-0fficio Convener of all Selection Committee Meetings having right to participate in the deliberations but shall have no right to Vote. The Selection Committee will select the final team. The Chairman of the Cricket Administration and Development committee shall be an ex-officio member of the Men’s Selection Committee and shall have a right to participate in the discussions without a right to vote.
The Chairman of the Women’s Committee shall be an ex-officio member of the Women’s Selection committee and shall have a right to participate in the discussions without a right to vote.
Article - 24
Permanent reserve fund of Rs,85Croresshall be established and shall be kept separately in the form of suitable long-term deposits, with the Nationalized Banks or Indian Govt. Agencies.. Each year a minimum percentage, as decided by the Executive Committee, of the net surplus balance amount shall be deposited in the Reserve fund at the closing of the year. No withdrawal from the reserve fund except the interest accrued on that fund shall be made by the Executive Committee without the previous sanction of the General Body. The Reserve Fund or a part thereof cannot be utilized unless a resolution to that effect is passed in a General Body meeting by not less that 3/4 majority of the total number of members present in that meeting.
Article - 25
All funds of the Association except the reserve fund shall be under the control of the Executive Committee who shall be empowered to spend such sums of money as they may deem proper for carrying out the aims and objects of the Association.
Article - 26
Books of accounts of the Association shall be properly maintained by the Treasurer and shall be scrutinized by the Executive Committee every 3 months.
The accounts of the Association shall be audited by a qualified Auditor to be appointed by the General Body. All papers submitted to the Auditor and later on audited by him shall be preserved for a period of not less than 8 years.
Article - 27
The Executive committee shall appoint the following Standing committees for smooth functioning of the Association
Article - 28
All documents and papers of contracts relating to the properties of the Association shall be preserved properly an